When a company decides that it is interested in using a virtual room, they need two primary elements security for the storage of its files/documents, and easy access for team members. Based on the industry and project, the number of users and their duration of the project, there are a variety of pricing options for the VDR including per-page pricing, per-user pricing, storage-size pricing or a monthly flat fee.
Many vendors charge based on the gigabytes (GB). This pricing structure is great for projects that have relatively small text files, however it is costly for businesses that exchange large audio and video files.
The price of a VDR is also dependent on the level of administrative access that is granted to the system. Some providers permit unlimited admins. This makes the platform more expensive. However, this feature streamlines workflows and can speed up due diligence.
Integration with other platforms, like Slack or Microsoft Office (for instance), can improve the user experience and functionality. These integrations are typically more expensive than those that don’t integrate.
The duration of the project will often affect the cost of a virtual data room, as a vendor typically provides the price for a specific number of months and then charges per month after that. Certain vendors, like DealRoom, will offer discounts for M&A transactions, and offer an option to end the contract once the transaction is completed. This is a good option for companies that aren’t sure of the duration of a project.