Document security is an essential part of any business. If unauthorized individuals gain access to sensitive information, it could be compromised quickly. From compromising personal details of customers to divulging financial details about bank accounts and credit cards businesses must use every measure they can to safeguard their documents.
Password protection is a basic next level document security vdr provider method of ensuring that documents are not accessible to the wrong people. When coupled with other security measures for documents such as tracking downloads and views, it can be an effective deterrent to criminals who would steal valuable intellectual property for their own gain.
If a business makes the decision to implement security measures for documents then they’ll need to draft an policy that outlines how passwords are to be created and maintained to ensure both employees and customers’ access to data. A password policy that requires a mix of upper- and lowercase letters, numbers and symbols will help to ensure that passwords cannot be easily cracked or guessed by cybercriminals.
Another way to improve document security is by ensuring that only a select group of people have access to specific documents, digital cabinets, or features. For instance an employee data file could be only accessible to HR staff, whereas an important client pitch might only be accessible to the sales team. Using a document security program that permits different permissions is a great way to achieve this while making sure that teams work efficiently and productively.