Workflow management rules are the process and guidelines that define the manner in which workflows are executed. They specify which steps should be taken and when it is possible to follow the most efficient route to reach its conclusion. When a company employs an organized workflow to automate its most repetitive and predictable tasks, it frees up employees’ time to focus on strategic initiatives.
Workflows are offered in various formats to fit the needs of any project. For instance a sequential workflow is one in www.managingworkflow.org/2021/12/11/how-to-use-business-process-optimization-to-improve-your-workflow-management/ which the next step cannot start until the previous task is completed. This is a common feature in expense management workflows where reimbursement of employees requires receipts to be submitted and authorization for payment.
A state-machine workflow is a sequence of tasks on a product that are performed in a predetermined order, with every action taking the work product into different states, like “being written” or “completed”. State-machine workflows also have additional rules in place like if-this, then-that conditional logic, which determines the workflow’s route.
Parallel workflows allow multiple steps to be carried out simultaneously to achieve a goal, such as processing and mailing a garment to a client after the company has confirmed that it is in stock. All of these steps can be automated using workflow software.
It’s easy with the right workflow management software to develop and manage structured processes to maximize efficiency, accountability, and productivity. By streamlining communication, and making sure that everyone in the team is aware of their responsibilities and roles, and are aware of them, managers are able to reduce the confusion that leads to missed projects and deadlines.